Bylaws

REVISED SEPTEMBER 2015

1. GENERAL INFORMATION
1.1. This organization shall be called the La Crosse Area Camera Club, a non-profit group dedicated to sharing photographic interests and promoting photography in the community.
1.2. Membership
1.2.1. Eligibility.
Membership is open to any resident of La Crosse and area who has an interest in photography. There are no membership restrictions.
1.2.2. Participation.
Any person who has joined the club is free to participate in all club activities, except while in arrears of dues when he/she may neither vote nor enter or judge competitions.
1.2.3. Member.
The term, member, as used in these bylaws shall mean, one who is not delinquent in payment of dues. Any exceptions shall require the approval of the Executive Board.
1.2.4. Classes.
1.2.4.1. There shall be two classes of members based on photographic skill as defined below. The purpose of these classes is to provide some degree of equivalence among members when engaged in competition.
1.2.4.1.1. The "A" Class is composed of the more experienced advanced photographers.
1.2.4.1.2. The "B" Class is composed of beginning photographers or those generally less skilled than "A" class members.
1.2.4.2.An adult or youth over the age of 12, when first joining the Club, has the prerogative of joining either the "A" or "B" class.
1.2.4.3. Status-Changes
1.2.4.3.1. Any "B" member, who has accrued 50 points or more, along with winning a first place in an end-of-year-competition in any division automatically will be placed in the "A" class. These points are based on the judge’s results, for those entries submitted for the monthly competition. A first place will count as ‘5’ points, second as ‘4’, third as ‘3’, HM as ‘2’ and voted in Acceptance as ‘1’. All points accrued will expire, at year end.
1.2.4.3.2. A member may be placed in the "A" class by decision of the Executive Board based on demonstrated excellence in his/her photographic work.
1.2.4.3.3. Any member desiring to change his class status, either from "B" to "A", or from "A" to "B", shall make an appeal to the Executive Board requesting a change. The Executive Board is authorized to grant such a request based on the quality of the member's photographic work.
1.2.4.3.4 Accrued points will be used to determine “The Photographers of the Year”, in A and B class.
1.3 Representation
Any activity in which the Club is represented, or the name of the Club is used, such as (but not limited to) photographic contests, publicity or conventions, shall be under the complete directorship of the President with the approval of the Executive Board. The Chairperson of any such activity shall be appointed by the President, as approved by the Executive Board.
1.4. Competitions.
1.4.1. Subject to revision by the Executive Board or vote by members each year there may be held at least: 1) Eight projected competitions to include pictorial (open), nature, people, creative and human interest. Also depending on member interest, photojournalism, creative and challenge subjects as approved by a vote of members. 2) Four general interest (open) black & white print competitions. 3) Four general interest (open) color print competitions. In addition, there will be an annual end-of-year competition in each division for both class "A" and "B" members. Entries for this competition will be taken from those selected in accordance with 6.2 from the competitions listed above. Any challenge, photojournalism or creative subject entries may be included with the open competition entries for year-end judging. 4) The executive board shall determine the number of entries per category and totals per monthly competition.
1.4.2. The Judging Chairperson shall determine the deadline to be used for submitting entries for monthly competition. Late entries will be rejected and not carried over to the next judging unless requested by the maker.
1.4.3. If there are less than 5 entries it will be up to the judging chairs discretion to judge the photos entered and give awards or to hold those entries over to another upcoming competition. Said entries would be in addition to next competitions regular entries for those members.
1.4.4. All entries submitted to Club competitions must have been photographed by the member.
1.4.5. All entries, which have been awarded at least Acceptance in a Club competition, are not eligible to be re-entered in future Club competition without substantial modification.
1.4.6. All print entries (other than those submitted electronically) should be picked up immediately after the competition. Any entries not picked up will be retained by the Judging Chairperson at the maker's risk. It is the maker's responsibility to resubmit to the Judging Chairperson all accepted entries for the year end competition.
1.5. A Camera Club "year" is defined as beginning with the day after the annual Club banquet and ending with the annual Club banquet the following year.
1.6 The challenge category photos for the next year can be taken any time after the last monthly competition of the club year.
1.7. The Website: http://lacrosseareacameraclub.org is the official website and source of current information for the club.

2. PROJECTED IMAGE DIVISION INFORMATION
2.1. Open Competitions.
2.1.1. A Pictorial (open) competition is one in which there are no restrictions in subject matter.
2.1.2 The club will no longer accept 35mm slide for judging.
2.1.3 Digital images submitted via email, the message text should include: 1). Title (filename). 2). Name and address of entrant. 3). The competition designation (Class "A" or "B"), the applicable category and image title.(filenames.)
2.1.4. For images submitted on a removable storage media, that media shall be labeled with: 1). Name and address of entrant. 2). The words "La Crosse Area Camera Club" or letters "LACC". 3). Included should be a text file defining the competition designation (Class "A" or "B", the applicable category and image title(s) (filenames).
2.1.5. Images submitted using an online digital image entry procedure developed by the Website Administrator will use the procedure as detailed on the club website.
2.1.6. Projected images (except for challenge categories) in competitions may have been taken at any time during the past. Challenge category images must be taken after the last entry deadline of the previous year.
2.2. NATURE PROJECTED IMAGE DIVISION INFORMATION
2.2.1. The rules for images in Open competitions also apply to the Nature Competitions except as noted in 2.2.2
2.2.2 Nature constitutes subjects based on the absence of the hand of man. This also means there shall be no cultivated plants, domestic animals, tame birds, contrails, or museum scenes allowed as entries in this division. (An exception is bird bands or other wildlife tags or monitoring devices which are allowed.)
2.2.3 In the event that the executive board should sub-divide the nature category, the following definitions should be considered; flower and fauna, insects and mammals.
2.3 PEOPLE PROJECTED IMAGE DIVISION INFORMATION
2.3.1 In the event that the executive board should sub-divide the people category, the following definitions should be considered.
2.3.1.1 Portraits – A likeness of a person[s] especially of, but not limited to the face. The image must be staged. The subject[s] WILL have knowledge of the photographer and in most cases should have eye contact with the camera.
2.3.1.2 Human Interest – A candid [un-posed] photograph. An image that captures a person[s] in the act of doing something. Subjects do not need to be looking at the photographer.
2.4 CREATIVE IMAGE DIVISION INFORMATION
2.4.1 Creative is defined as "altered reality". The image must obviously display a change in natural color, form, shape, or any combination of these three. Creative images are often montages (a blending or composite of multiple images). High Dynamic Range (HDR) images without further changes are not considered "altered reality."
2.4.2 All image content must be the work of the maker. The image may be modified by the use of plug-ins, filters, brushes. Etc. The use of textures and backgrounds, whether the maker's original work or commercially available, is permitted.
2.4.3 Creative image manipulation should serve to enhance the subject matter.

3. BLACK AND WHITE (B&W) PRINT DIVISION INFORMATION
3.1. All Black & White competitions will be open.
3.2. Monochromatic images with a sepia or other tint are accepted in the B & W competition.
3.3 No fraction of an image may be given a special color treatment.
3.4 All entries must be mounted. The minimum acceptable mounted entry will be 8x10 inches. The maximum mounted entry will be 16x20 inches.
3.4.1. The minimum print size is 5x7 inches, but must be presented on an 8x10 inch mounting. Prints 8x10 up to 16x20 inches must be mounted with a suitable backing to resist bending and may or may not include matting not to exceed the 16x20 inch maximum size.
3.4.2 Odd sized prints may not exceed 320 square inches in size nor may it exceed 20 inches in length.
3.5 The number of prints a member may enter per competition will be set by the board.
3.5.1. These prints will be divided into class "A" and "B" as defined as in 1.2.4.1.1 & 1.2.4.1.2.
3.6 Print Identification.
3.6.1. Prints must be titled, on the reverse side.
3.6.2 Prints must be marked on the reverse side, upper left-hand corner, with the following information: 1) Makers Name and address. 2) Title 3) Class designation ("A" or "B") .
3.6.3 The name or logo of the entrant must not appear on the front of the print, unless covered to conceal it.

4. COLOR PRINT DIVISION INFORMATION
4.1. Color print competitions will be open.
4.2. A color print must have come from a negative, transparency or a digital image originally shot by the member, but may have been commercially or personally printed.
4.3 All entries must be mounted. Rules for mounting B& W prints also apply to color prints.
4.4 The number of prints a member may enter per competition will be set by the board.
4.5 The rules on B&W print identification in 3.4 through 3.6.3 also apply to color prints.

5. RESERVED for future development

6. JUDGING
6.1. General Information.
6.1.1. A judge must be a member, except for outside judges invited with the approval of the Executive Board.
6.1.2. Physical conditions should be as conducive as possible to judging, i.e. quality projector and screen, controlled lighting, temperature, sound, etc. In projected competitions, judges should be seated as close as possible to the axis drawn from the projector to the screen.
6.1.3. Class "A" entries shall be presented and judged as a group separate from the class "B" entries.
6.1.4. Typical sequence of monthly judging is as follows: 1) Judges briefly view all entries in the competition by class. 2) Judges view the entries and evaluate them. 3) Results are computed and given to the Judging Chairperson. 4) The entries are critiqued one at a time.
6.1.5. The names of the makers, titles and scores shall not be revealed until the judging is finished.
6.1.6. After scoring, judges may converse among themselves to discuss aspects of an image, but no one else shall make statements about any entry that will influence the judges.
6.1.7. All challenges (see 6.2.6) shall be made only after the judging is completed.
6.2. Point System of Judging.
6.2.1. The Club shall follow the N4C rules for judging and scoring.
6.2.2. There shall be three judges: two from "A" class and one from "B" class. If no "B" member volunteers to judge, the 3rd judge may be an "A" member.
6.2.3. A maximum of 15 points is to be awarded for each entry by each judge on a scale of 1 to 5 points for each category defined in 6.3.
6.2.4. Weighted Judging.
6.2.4.1. Judging of "A" class entries shall be done equal weight to each of the 3 categories specified in 6.3
6.2.4.2. Judging of "B" class entries should place emphasis on composition and interest, and less on technique.
6.2.5. Recognition shall be given in each competition for 1st, 2nd and 3rd place. If there are more than 25 entries in a single competition, the judges shall award 3 Honorable Mention and Acceptance awards up to the remaining top 25% of the entries. If less than 25 entries, the judges may use their discretion in awarding up to 3 Honorable Mention, and as many Acceptances as they deem deserving.
6.2.6. In case of strong disagreement about an entry that did not receive at least an Acceptance, a simple majority vote, by members present, may be taken which could assign it an acceptance. A motion and a second to put an image up for a vote, must be made at the time it is being displayed in the projected categories. Print images may be passed around for members to view up close and a vote taken after all members have inspected the printed image.
6.2.7. If any judge has entries in a competition that she/he is judging they shall not score their own images. In these cases, the scores of the other 2 judges shall be averaged and the result used as the third score.
6.3. Judging Criteria. Entries shall be objectively evaluated against a standard of achievement of excellence in three categories: TECHNIQUE: Includes focus, lighting, color rendition, exposure, print quality, and mounting. COMPOSITION: Arrangement of all elements within the picture area so that the subject matter is presented as a harmonious, well balanced photograph. INTEREST: Includes originality, imagination, interpretation, subject impact, mood, and humor.

7. OFFICERS, EXECUTIVE BOARD AND ELECTIONS
7.1. President. The function of the President is to preside over all Club activities, to ensure that proper photographic equipment is available for Club competitions, and to coordinate the efforts of the Executive Board.
7.2. Vice President. The function of the Vice President is to perform the duties of the President in his/her absence, and to assist the President in administrative decisions. The Vice President shall advance to the office of President, if the President elects not to remain in office for another term.
7.3. Treasurer. The function of the Treasurer is to collect membership dues and maintain financial records including a Club checking account. The Treasurer shall submit to the President a financial statement following completion of his/her annual term of office or within 30 days of leaving office.
7.4. Secretary. The function of the Secretary is to maintain Club minutes and membership list, handle correspondence and club notices.
7.5. Directors. There shall be two directors whose function is to assist the President and other officers in Club policy-making and organization
7.6. Judging Chairperson. The Judging Chairperson will collect and organize entries for the monthly competitions and arrange outside judges for the end-of-year competition. At no time is the Judging Chair or his/her associates liable in any way for any entry due to loss or damage.
7.7. Judging Vice Chair. The Judging vice Chair shall serve as back up to the Judging Chair and assist the Judging Chair in logistical issues such as getting results posted to the club website.
7.8. Past President. A former club president.
7.9. Website Administrator. The Website Administrator shall maintain the structure of the website, make sure it is secure and up-to-date, add new features as needed, and grant update status to the President and other elected or appointed members as appropriate. The Website Administrator is also responsible to make sure any required fees are paid to continue the website and to keep our site current with latest technology.
7.10. Field Trip Coordinator. The Field Trip Coordinator shall plan and schedule field trips for the club.
7.11. Programs The executive board or committee designated by the executive board shall be responsible for development of the programs presented at regular meetings and/or special events.
7.12. Education The executive board or committee designated by the executive board shall be responsible for development of the programs presented at regular meetings and/or special events.
7.13. N4C/ PSA Competition Coordinator. The N4C/PSA Coordinator determines the entries to N4C Competition each month and submits them. She/he also coordinates the N4C judging that occurs at our club. She/he will also coordinate entries to any future PSA Competition.
7.14. N4C Contact. The N4C Contact shall be the official contact person between our club and the N4C.
7.15. PSA Contact. The PSA Contact shall be the official contact person between our club and the PSA.
7.16. Membership Coordinator. The Membership Director shall oversee recruiting new members and through observation, communication and data gathering keep current with member interests and advise the President on membership issues.
7.17. Executive Board.
The Executive Board is comprised of the President, Vice President, Treasurer, Secretary, Director 1, Director 2, and the judging chair. The executive board appoints the Club Coordinators.
7.17.1 The Executive Board and club coordinators comprise the Governing Board whose function is to provide direction and continuity to Club activities. Major club decisions require a majority vote of governing board members in attendance at a scheduled meeting.
7.18. Election of Officers.
7.18.1. The vice president, directors, treasurer and secretary are elected by members. All other positions are appointed by the executive board.
7.18.2. The nominating committee is comprised of a past president and 2 members appointed by the current president. The Nominating Committee will present a proposed slate of officers to the members prior to the elections. Nominations will be accepted from the floor.
7.18.3. Nominees shall be elected by secret ballot (unless positions have only one nominee in which case a show of hands is acceptable) at a regularly scheduled meeting prior to the Annual Banquet with a simple majority of the members voting as the basis for election. In the event an office had no nominations at an election or becomes vacant between elections, the President, with approval of a majority of the Executive Board, may appoint an individual to that office.
7.18.4. Elected officers assume their duties following the banquet.
7.18.5. A person may succeed him/herself in office.
7.18.6 A member may hold more than one office.
7.18.7 A husband and wife may hold an office jointly in which case they will both be members of the Executive Board.

Administrative Structure

EXECUTIVE BOARD
1. President
2. Vice President
3. Treasurer
4. Secretary
5. Director 1
6. Director 2
7. Judging Chair

GOVERNING BOARD
FIELD TRIPS AND PHOTO OPS
Field trip coordinator
MEMBERSHIP
Membership coordinator
COMMUNICATIONS
Website Administrator
Website editor
Secretary
VOLUNTEER OPPORTUNITIES
Volunteer coordinator
PUBLIC DISPLAYS and EDUCATION
SOCIAL
Social events coordinator
AFFILIATIONS
N4C Contact
N4C Competition coordinator
PSA Contact

8. DUES
8.1. Dues are used for ordering programs, paying postage, purchasing awards, and further financing Club activities.
8.2. The Executive Board will establish dues.

9. REVISIONS AND CHANGES
9.1. Bylaws.
9.1.1. Any member may propose a change to the By1aws by submitting that change to the Executive Board.
9.1.2. A bylaw change becomes effective when passed by a simple majority vote of the members present at a regularly scheduled meeting.
9.1.3. Notice of a proposed bylaw change must have been presented in detail through e-mail and/or regular post, or published on the website prior to voting on the change.
9.2 Member Actions. Any and all items related to the function, by-laws and/or organization of the camera club must be reviewed and approved by the executive board members. Proposals to enact, amend, or revoke any items related to the function, by-laws and/or organization of the camera club must be reviewed and approved by the executive board members. All items shall be submitted in writing and the executive board shall respond within 30 days if possible.
9.3. Executive Board Actions. Any action of the Executive Board may be annulled or changed, If the action is deemed detrimental or harmful to the organization, operations or members of the club. The corrective action shall require a quorum, consisting or no less than 21 [twenty one] paid members and officers of the club casting a 2/3 majority vote on the action at a regularly scheduled meeting.

10. IN THE CASE OF DISBANDING THE CLUB
10.1 In the event the La Crosse Area Camera Club Disbands, club assets remaining after all debts are paid, shall be turned over to the North Central Camera Club Council.